RENTAL AGREEMENT

RENTAL POLICIES, TERMS & CONDITIONS

This RENTAL AGREEMENT (“AGREEMENT” or “CONTRACT”) sets forth the standard rental policies, terms, and conditions of OLD RIVER ROAD LLC (“OLD RIVER ROAD,” “RENTAL COMPANY,” or “COMPANY”). This AGREEMENT must be signed by an authorized agent or officer of the production company, network, corporation, or individual (“CUSTOMER”) and returned prior to pickup or delivery of equipment.

RENTAL TERMS

• Minimum rental period is one (1) calendar day.

• All rental rates are based on calendar days, not hours.

• Multi-day discounts may be available for certain equipment but must be agreed upon in advance and in writing.

• Equipment rentals are for agreed-upon calendar days only. It is the CUSTOMER’s responsibility to return equipment on time.

• Unauthorized extensions beyond the agreed rental period will be charged at the full daily rental rate, with a minimum charge of one (1) additional day.

• Cancellations made within 24 hours of scheduled pickup or delivery may be charged 50% of the rental fee, plus any labor, expenses, or costs incurred prior to cancellation.

PAYMENT TERMS

• Payment in full is due at the beginning of the rental period, unless otherwise agreed to in writing by OLD RIVER ROAD LLC.

• Credit accounts may be granted only upon approval of a completed credit application prior to the rental period.

• If payment terms are approved, payment is due within ten (10) days of the rental end date.

• Accounts unpaid after ten (10) days will have any discounts removed and the full invoice balance will become due.

• Accounts unpaid after thirty (30) days will accrue interest at 1.5% per month (18% per annum).

• Accepted forms of payment include cash, business check, Visa, MasterCard, and American Express.

• Credit card payments may be assessed a convenience fee of 0.5%–4%, based on prevailing market rates.

TAXES

• Applicable state and local sales taxes are additional to all rental charges and expendable items.

• For tax-exempt rentals, CUSTOMER must provide a valid Mississippi Sales Tax Exemption Certificate prior to rental.

LOST OR DAMAGED EQUIPMENT

• CUSTOMER must inspect all equipment prior to removal and immediately report any missing or defective items.

• Once equipment leaves COMPANY’s possession, CUSTOMER assumes full responsibility for loss or damage, except for pre-existing defects or COMPANY gross negligence.

• Burned-out bulbs must be returned for credit. Broken or unreturned bulbs will be charged at full replacement cost.

• CUSTOMER is responsible for all loss or damage from delivery until return or pickup by COMPANY.

• In the event of loss, theft, or damage beyond repair, CUSTOMER agrees to pay full fair market replacement value, plus shipping and applicable taxes.

• Acceptance of returned equipment does not waive claims for latent or concealed damage.

• CUSTOMER is also responsible for verifiable loss of rental income while equipment is under repair or replacement.

RESTRICTIONS ON USE

• Equipment may only be used by qualified personnel for lawful production purposes.

• CUSTOMER may not sublease, loan, or assign the equipment or contract.

• Equipment must remain under CUSTOMER’s exclusive control at all times.

• No identifying tags, serial numbers, or ownership markings may be removed or altered.

INSURANCE REQUIREMENTS

CUSTOMER must maintain the following insurance at their own expense throughout the rental period:

• All-Risk Physical Damage / Equipment Insurance for full replacement value

  • Minimum $250,000 aggregate

  • $75,000 per item

• General Liability Insurance with a minimum limit of $1,000,000

• Workers’ Compensation Insurance with a minimum $500,000 policy limit

• Commercial Auto Liability & Physical Damage (when renting vehicles) with a minimum $1,000,000 limit

Certificates of Insurance must name OLD RIVER ROAD LLC as Additional Insured and Additional Loss Payee, with coverage designated as primary and non-contributory.

RIGHT OF ENTRY AND INSPECTION

COMPANY reserves the right to inspect equipment at any time. In the event of breach, COMPANY may reclaim equipment without liability and without waiving rights to accrued rental charges.

REPRESENTATIONS & WARRANTIES

COMPANY warrants that equipment is in good working order upon delivery and that it has authority to rent the equipment. No additional warranties, express or implied, are made.

INDEMNIFICATION & HOLD HARMLESS

CUSTOMER agrees to indemnify and hold harmless OLD RIVER ROAD LLC, its owners, agents, and employees from all claims arising from use, possession, or operation of equipment, except where caused by COMPANY’s gross negligence or misconduct. This obligation survives termination of the rental.

MISCELLANEOUS

• This Agreement shall be governed by the laws of the State of Mississippi.

• Venue shall lie exclusively in the courts of the State of Mississippi.

• The prevailing party in any legal action shall be entitled to reasonable attorney’s fees and costs.

• If any provision is found unenforceable, the remainder shall remain in effect.

• Equipment may not be removed from the State of Mississippi without prior written consent.

• This Agreement constitutes the entire agreement between the parties.

• All audiovisual rights remain exclusively with CUSTOMER.